The wedding hair & makeup starter

Beauty is sold per person per service, not per event, and the whole morning is scheduled backwards from a hard ceremony time. A team that starts fifteen minutes late does not finish fifteen minutes late — it finishes after the cars have arrived. This starter is shaped by both facts.

Who it is for

Hair stylists, makeup artists, bridal beauty teams, and mobile beauty professionals.

The workflow it installs

Eight phases:

New inquiry → Quote sent → Booked → Trial scheduled → Trial complete → Schedule confirmed → Wedding day → Wrapped up

The trial gets two phases. Trial scheduled reminds you to send the preparation notes and to confirm whether a patch test is needed. Trial complete asks you to photograph the finished look from three angles and record every product and shade used, so the wedding morning is a repeat rather than a redesign.

Schedule confirmed is where the morning is built: confirm the ceremony time, build the schedule backwards from it, confirm the final head count per service, and share the schedule with everyone in it.

The New inquiry checklist asks for the head count and the earliest possible start before you quote, because those are the two numbers everything else is derived from.

Fields installed: services booked one line per person, how many people need hair, how many need makeup, trial date, patch-test status, ceremony time, the time everyone must be ready, artists working the morning, the travel and early-start fee, and the getting-ready location and parking.

What it asks your clients

Three forms:

• Booking inquiry — a public form asking the date, the ceremony time, where everyone is getting ready, what they need for themselves, how many others need hair and makeup, trial interest, the look, and any sensitivities.
• Services and morning schedule — a per-person service list written one line each, anyone under sixteen, ceremony time, the time everyone must be completely ready, when the photographer arrives, the full getting-ready address and what the room is actually like, the look and inspiration, hair accessories, and a health section covering allergies, whether a patch test is needed, planned facials or peels, and lash extensions.
• Final numbers and timings — the confirmed list, anyone added or dropped, confirmed ceremony and ready-by times, when the cars arrive, and an on-site contact for the morning.

The agreement it installs

A hair and makeup agreement written for per-person work: pricing per person per service and how additions are handled; the trial charged separately and not reserving the date on its own; the schedule built backwards from the ceremony and what happens when someone is late; charges when the ceremony time, ready-by time, or location changes; travel and early-start fees; the working conditions you need to do the job; allergies, sensitivities, and patch tests, including that you are not liable for a reaction from an undisclosed allergy or a declined patch test; existing lash or hair extensions; a parent present for minors; numbers reducing after the cut-off; and substitution if you cannot attend.

The agreement says plainly that it is a starting point and not legal advice. Insurance, patch testing, and services for minors are regulated differently in different places — have qualified counsel adapt it.

The reminders it drafts

Five recipes, installed as drafts:

• A new inquiry gets a same-day reply asking for the head count and ceremony time, plus a task to work out the earliest start.
• A signed agreement moves the booking to Booked and sends a portal request for trial dates and skin sensitivities, so a patch test can happen well before the wedding.
• Six weeks out, the services and schedule form goes out and a task appears to size the team.
• Three weeks out, the final-numbers form goes out, the booking moves to Schedule confirmed, and a task appears to build the schedule.
• Five days out, the schedule goes to the client with the preparation notes, plus an urgent travel, parking, and kit task.

Date-relative recipes read the project's Event date field. The inquiry form's wedding date question sets it automatically as soon as a lead comes in, so these are ready out of the box. A project started another way still needs the date set on the record by hand.

What it does not do

• It does not build the schedule for you. The starter tells you to work backwards from the ceremony and gives you the fields to record it, but the timings themselves are yours to set.
• Trial dates do not trigger reminders on their own. The trial date is recorded and shown, but scheduled reminders only run relative to the wedding date. Book the trial as an appointment, or use a task, if you want a reminder for it.
• The per-person list is text, not per-person records. It is a questionnaire answer and a project field, not a row per guest with its own pricing.

Make it yours

Everything installed is a normal editable record owned by your workspace. Rename the phases, rewrite the service list question, change the agreement, and edit any automation before you activate it. Reset restores untouched defaults; Uninstall removes only untouched, unused ones.